DHL Consulting

The protection of your personal data is important to us, and DHL Consulting GmbH is committed to respecting your privacy and personal data. Transparency of data processing is also a central principle of the EU General Data Protection Regulation (GDPR). With the following privacy notice you will be informed about how your personal data will be processed in the DHL Consulting application process.

The following company is responsible for the processing of your data:

DHL Consulting GmbH

Fritz-Erler-Str. 5

53113 Bonn

The types of information we collect is determined by the role you apply for. We usually collect personal data directly from you when you apply for a role with us through our online application process. We also collect data about you which is created by our interviewers and recruiting personnel during their interactions with you or through your participation in online assessment tools.

We process the following categories of personal data depending on the purposes stated in Section 4:

• Master data (e.g., name, date of birth, address)
• Contact details (e.g., e-mail address, possibly also telephone number)
• Application information (e.g., CV, cover letter, certificates, interview notes and assessment), test results (from SHL Group) and other data that you provide to us or provide during the interview
• Audio-visual data (e.g., photo, video)
• Nationality and work permit (under limited circumstances and to the extent permitted by applicable law, e.g., to provide reasonable accommodations to facilitate the interview process)
• Bank details necessary for the reimbursement of travel expenses
• Data that you have provided via publicly accessible social media and may be collected in accordance with the applicable terms of use of the platform and network operators (e.g., we may find your profile on social media and contact you about suitable roles)
• Data from third parties, such as professional recruiting firms, your references, prior employers, and DHL Group employees with whom you have interviewed or who recommended your candidacy
• Where permitted by law, photographs or videos, including those obtained during our recruiting events or as part of the recruiting process itself
• Data that can be found about you on the Internet and that is related to the position to be filled and is suitable for making a concrete statement about the applicant, insofar as this is necessary to check the authenticity of the application or to assess the suitability of the applicant for the advertised position. This is particularly the case if there are indications for us that such research appears necessary
• Status of communication (e.g., confirmation of your application or further information on how to conduct a telephone/video interview, etc.)

In the case of job advertisements for certain jobs, in addition to these categories of data, further information that provides information on how suitable you are for the respective job may be required to assess your application. If there is no legal obligation to provide information about certain personal requirements, e.g., driver's license for drivers, you decide for yourself which data you provide to us.

Your data will be processed as part of the proper processing of your application as well as other optional recruiting/recruitment services. The following table is intended to give you an overview of the processing purposes and respective legal bases:

We process personal data that was provided by you as part of your application and that is generated by subsequent process steps (e.g., interview). If you have submitted your application via our application platform, we also refer to the privacy notice of the application platform. If you use another channel to contact us regarding our job offers, e.g., via publicly accessible professional networks such as LinkedIn, we process your data in accordance with the applicable terms of use of the respective platform/network. When we work with recruitment agencies, we receive your data indirectly. In this case, it is the responsibility of these agencies to ensure the accuracy of the data and to transmit it to us in accordance with applicable law.

The information we collect may be shared with the following categories of recipients for the purposes described above:

• Companies of the DHL Group and, if applicable, to the responsible works council and other representative bodies
• Other worldwide locations of DHL Consulting GmbH, including Singapore or the US, for the purposes and in the manner specific in this Privacy Notice
• Service providers who process data with the provision of services on our behalf, e.g., software providers
• Public authorities, if the transfer is required by applicable law

If you apply for a job outside the European Union (EU) / European Economic Area (EEA), your data will be passed on to the above-mentioned recipients. The transfer to DHL Group companies outside the EU/EEA takes place in accordance with the DHL Group Data Privacy Policy. For further information, please contact the HR department that is processing your application. If a transfer to a third country is made by us, this is only done based on the DHL Group Data Privacy Policy, EU standard contractual clauses or within the framework of the derogations of the GDPR.

If you are hired, we will include your data in your personnel file in accordance with the applicable legal requirements. If the application process is completed without the success of your application, we will store your data for further six months, unless applicable laws prescribe a different retention period. Any unsolicited application that fits to a potential open role, we will store your data for further six months if your application is not successful. If you sign up for our talent pool, your data will be processed for 12 months, and we ask for your data consent every 11 months. Information about your decision to be considered for jobs similar to the one you applied for will be processed for 12 months unless you choose to withdraw your consent (which we check every 11 months).

You have the following rights vis-à-vis the controller:

• the right to obtain information about the data processing as well as a copy of the processed data (right of access, Art 15 GDPR);
• the right to request the rectification of inaccurate data or the completion of incomplete data (right to rectification, Art 16 GDPR);
• the right to request the erasure of personal data and, if the personal data have been published, the provision of information to other controllers on the request for erasure (right to erasure (right to be forgotten), Art 17 GDPR);
• the right to request the restriction of data processing (right to restriction of processing, Art 18 GDPR);
• the right to receive the personal data of the data subject in a structured, commonly used and machine-readable format and to request the transfer of this data to another controller (right to data portability, Art 20 GDPR);
• the right to object to data processing based on Art 6 (1) f) GDPR in order to prevent it (right of objection, Art 21 GDPR);
• the right to withdraw a given consent at any time in order to prevent data processing based on your consent. The withdrawal has no influence on the lawfulness of the processing based on the consent before the withdrawal (right of withdrawal, Art 7 GDPR).

To assert your rights, please contact the contact person or responsible HR department named in the job advertisement. In the event of rectification or deletion, we will also inform the recipients of your data about this.

If you have any further questions, please do not hesitate to contact the responsible data protection officer/contact person Renate Imoberdorf via this email: dhlconsulting-careers@dhl.com.

If you believe that your rights are not sufficiently safeguarded, you have the option of lodging a complaint with the competent supervisory authority.

We reserve the right to update this Privacy Notice from time to time in order to adapt it to changes in relation to the processing of your data or applicable law. If the content of this information changes, we will make the new version available to you via the responsible HR department.